Documentation Index
Fetch the complete documentation index at: https://docs.getsmartalex.com/llms.txt
Use this file to discover all available pages before exploring further.
Overview
SmartAlex integrates with your existing calendar so your AI agents can book appointments, check availability, and manage events during calls — no manual scheduling required.Supported Calendars
| Provider | Sync Direction | Features |
|---|---|---|
| Google Calendar | Two-way | Read events, check availability, create/update/cancel events |
| Outlook Calendar | Two-way | Read events, check availability, create/update/cancel events |
| Calendly | Inbound only | Import Calendly events into SmartAlex |
Connecting Your Calendar
Add a calendar
Click your provider (Google, Outlook, or Calendly). A popup opens for you to sign in and authorize access.
Calendar Hub
The Calendar Hub shows all your events in one view. Switch between view modes:| View | Description |
|---|---|
| Week | 7-day grid with hourly time slots |
| Month | Traditional monthly calendar |
| Day | Single-day detailed view |
| Agenda | Scrollable list of upcoming events |
| Event Type | Color | Description |
|---|---|---|
| AI Meeting | Blue | Scheduled by your AI agent |
| Scheduled Call | Green | Outbound call scheduled |
| Callback | Amber | Customer callback request |
| Property Viewing | Teal | Real estate viewing appointment |
| External Event | Gray | Synced from external calendar |
| Blocked Time | Gray | Time marked as unavailable |
Giving Agents Calendar Access
To let your AI agents book and manage appointments:Select tasks
Choose what your agents can do:
- Book Appointments — check availability and schedule new events
- Change or Cancel Appointments — reschedule or cancel existing events
How Agents Use Calendar
During a call, an agent with calendar access can:- Check availability: “Let me check what times are open this week…”
- Book appointments: “I’ve scheduled you for Tuesday at 2pm.”
- Reschedule: “I’ve moved your appointment to Thursday at 10am.”
- Cancel: “Your appointment has been cancelled.”
Calendar Assistant
The Calendar Hub includes a built-in assistant you can interact with using voice or text:- Click the mic icon to speak naturally: “Schedule a meeting with Sarah at 3pm”
- Or switch to text mode and type your request
- The assistant confirms before making changes
- Your calendar refreshes automatically after each action
Managing Calendars
| Action | How |
|---|---|
| Sync now | Click Sync Now to manually refresh events |
| Change color | Click the color swatch next to a calendar |
| Toggle visibility | Hide a calendar from views without disconnecting |
| Pause sync | Toggle sync off to stop updates temporarily |
| Disconnect | Click Remove — revokes access and stops syncing |
Best Practices
- Connect your main business calendar — the one where you already track appointments
- Enable two-way sync — so appointments booked by AI appear in your calendar app
- Set business hours — agents will only book within your available hours
- Test with a real call — ask your agent to book an appointment and verify it appears on your calendar